Learn how to automate sending emails directly from Excel using VBA and Outlook. This step-by-step guide walks you through writing a simple macro that sends an email with just a few lines of code. Ideal for streamlining tasks, this VBA code is perfect for those who need to send routine emails quickly and efficiently.
Sub Send_Email()
' Re-written by hanif.codes/vba/email.html
' Original code by Ron de Bruin
' Include the function RangetoHTML directly below.
' Working in Excel from 2000 to Office 365
Dim OutApp As Object
Dim OutMail As Object
On Error Resume Next
' Define the worksheet name here (for the workbook the code is in)
Dim ws As Worksheet: Set ws = ThisWorkbook.Worksheets("Sheet1")
' Define the address of the cells to send here
Dim rng As Range: Set rng = ws.Range("A1:A10")
Set rng = rng.SpecialCells(xlCellTypeVisible)
On Error GoTo 0
If rng Is Nothing Then
MsgBox "The selection is not a range or the sheet is protected." & vbNewLine & vbNewLine & _
"Please correct and try again.", vbOKOnly + vbExclamation
Exit Sub
End If
With Application
.EnableEvents = False
.ScreenUpdating = False
End With
Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)
On Error Resume Next
With OutMail
.To = "vba-email@hanif.codes"
.CC = "" ' Comment out to disable
.BCC = "" ' Comment out to disable
.Subject = "Subject here"
.HTMLBody = RangetoHTML(rng)
'#######################################
' Code placeholder 1, delete if not used
'#######################################
.Display
'.Send ' Enable only when ready
End With
On Error GoTo 0
With Application
.EnableEvents = True
.ScreenUpdating = True
End With
Set OutMail = Nothing
Set OutApp = Nothing
End Sub
Function RangetoHTML(rng As Range)
' Re-written by hanif.codes/vba/email.html
' Changed by Ron de Bruin 28-Oct-2006
' Working in Office 2000 to Office 365
Dim fso As Object
Dim ts As Object
Dim TempFile As String
Dim TempWB As Workbook
TempFile = Environ$("temp") & "\" & Format(Now, "dd-mm-yy_h-mm-ss") & ".htm"
' Copy the range into a separate workbook
rng.Copy
Set TempWB = Workbooks.Add(1)
With TempWB.Sheets(1)
.Cells(1).PasteSpecial Paste:=8
.Cells(1).PasteSpecial xlPasteValues, , False, False
.Cells(1).PasteSpecial xlPasteFormats, , False, False
.Cells(1).Select
Application.CutCopyMode = False
On Error Resume Next
.DrawingObjects.Visible = True
.DrawingObjects.Delete
On Error GoTo 0
End With
' Save it as an HTML file
With TempWB.PublishObjects.Add( _
SourceType:=xlSourceRange, _
Filename:=TempFile, _
Sheet:=TempWB.Sheets(1).Name, _
Source:=TempWB.Sheets(1).UsedRange.Address, _
HtmlType:=xlHtmlStatic)
.Publish (True)
End With
' Read the contents of the HTML
Set fso = CreateObject("Scripting.FileSystemObject")
Set ts = fso.GetFile(TempFile).OpenAsTextStream(1, -2)
RangetoHTML = ts.readall
ts.Close
' Send back
RangetoHTML = Replace(RangetoHTML, "align=center x:publishsource=", _
"align=left x:publishsource=")
' Clean up
TempWB.Close savechanges:=False
Kill TempFile
Set ts = Nothing
Set fso = Nothing
Set TempWB = Nothing
End Function